Using Groups

Clearvale provides two types of groups:

  • Personal groups. Any network member can create a personal group of users. Personal groups of users are a collection of network members that you can treat like a single member. Other network members do not see your personal groups.
  • Network groups. Only network owners and administrators can create a network group. Like personal groups, they are comprised of one or more network members. Unlike personal groups, all network members can see and use the network groups.

To create a personal group, click the Members tab. In the My Groups box on the left, click Add. Type a unique name for the group and then add network members to the group. Click Save when done. The group name appears in the My Groups box on the Members page, along with any other groups that you have created. Because groups are personal, you do not see groups created by other network members.

To create a network group, as the network owner or administrator, click the Members tab. In the Networks Groups box on the left, click Add. Type a unique name for the group and then add network members to the group. Click Save when done. The group name appears in the Network Groups box on the Members page, along with any other network groups.
You can do the following with your personal and network groups:

  • Share a file
  • Assign a task (Clearvale Enterprise only)
  • Send a message
  • Invite to a community
  • Find content owned by one of the group members in advanced search

To use a group, when you do one of the tasks mentioned about, find the group as if it were a member. Type the group name in the Choose Members text box or click Choose Members to select the group name. Note that in the Choose Members popup, group names appear after individual member names.

Also note that while the group name appears in the Choose Members popup, the group name does not appear in other places in Clearvale. For example, if you share a file with a group called Sales, the file appears to be shared with the individuals that make up the group, not with the group name.