Using the Search Field

Clearvale’s Search bar appears near the top of the page. Searches are case-insensitive and results appear in order of relevance. You can search using:

  • Whole Words. For example, you might search on the term Blog. Searching in this manner can produce many results–any content that contains that specific word.
  • Multiple Whole Words. For example, you might search on the term My First Blog. Searching in this manner produces content that contains all three words;  however the words may not appear next to each other or in that order.
  • Whole Words in quotes. For example, you might search on the term “My First Blog.” Searching in this manner limits the search to the exact string within the quotes.
  • OR keyword. For example, you might search on the term My OR First OR Blog.  Searching in this manner produces content that contains any of those three words: My First Blog, My First Blog Post, My First Photo, Finance Blog, and so on. OR must be entered in all uppercase letters.
  • Wildcards. If you only know the partial name of an item you need to find, you can use the asterisk. For example, you might type something like “Marketing*” and the results will return all items with this string, such as “Marketing Budget,” “Marketing Meeting Notes,” and so forth.
  • Tags. When creating content in the network, you are prompted to enter tags for your items. The tags allow members to find the associated content when searching the site. Tags do not replace searching by content and are not required; instead, tags offer another mechanism for you to use when organizing and looking for items. You can use apostrophes to tag items. For example, your tag might look something like ACME’s Holiday Party.

NOTE: A search on a partial word will not return results. For example, if searching for My First Blog, using My Fir as the search term will not return any results, but My First will.

You can search for:

  • Members, communities, forum topics, wikis, blog posts, files,  events, polls, bookmarked items, and status updates (notes)
  • Contents within PDF files
  • Contents within Microsoft Office 2000 and 2007 Word, Excel, and PowerPoint files

When your search results return, the most relevant items appear first. Relevancy is determined by the searched-for term appearing in the name of the content as opposed to the term appearing within the body of the content as well as how recently the content was published or updated. You can choose to sort your search results by content type, such as  blogs, files, communities, and so on. If you find what you want in this list, you can click on it to read more. In addition to sorting by content type, you can sort the results as follows:

  • Best Match. Content  that Clearvale thinks is the best match appears earlier in the results. If the keyword matches a member name or a community, that is displayed first. Best Match is the default sort order.
  • Occurrences. The search results are sorted so that content that has the most occurrences of the keyword appears earlier in the results.
  • Comments. The search results are sorted so that content with the most comments appears earlier in the results.
  • Ratings. The search results are sorted so that content  with the best ratings (people indicated that the content was helpful) appears earlier in the results.

The search results also include an Advanced Search link which you can click to fine-tune your search results. In the Advanced Search page, enter one or more of the following:

  • In the Search For field, enter the term for which to search.
  • In the Exclude field, enter any terms that the content should not contain.
  • In the Updated drop-down list, select when the content was last updated.
  • In the Type field, select the type of content within which to search.
  • In the Owned By field, type the name of the owner of the content.
  • In the Shared In field, type the content space where you think the content resides.

Then click Search. Any matches appear at the bottom of the page.

IMPORTANT: If you perform a search and do not find what you want, you might not have permission to access the item. For example, if you search for an item named Marketing Budget and it is a document with a No Access setting, you will not be able to access the item. Additionally, if you or someone else just posted an item, it may take a few minutes to show in search results. For items that reside in communities to which you do not belong, but can join, a Join community link displays in the results.